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Accounts Clerk

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Job Summary

Under the supervision of the Accounts Payable, Team Lead, the incumbent will maintain accounts for designated Responsibility Centers (RC) by processing accounts payable, travel, and preparing reconciliations for major supplier accounts. The incumbent will participate actively in the month-end and year-end financial reporting exercises by communicating with and seeking accurate financial information from the designated RCs and suppliers, analyzing particular accounts and carrying out special projects. The incumbent will also support the Finance department’s requirement for electronic records management. The incumbent will perform other related duties as required.



Requirements

Education:

Minimum of a two or three year community college diploma in Business Administration, concentration in Accounting, or recent (within three years) experience in Accounts Payable operations;

Experiences:

• Experience in data entry in the accounting system in a timely manner, matching invoices with purchase orders or contracts, and processing payments.
• Experience in ensuring invoices are captured in the correct accounting period and adhering to month-end and year-end closing deadlines;
• Experience in preparing reconciliations for supplier accounts and following up on older, uncashed payments;
• Experience in travel and employee reimbursements;

Knowledge:

• Knowledge in mathematics and intermediate/advanced principles of (generally-accepted accounting principles and Public Sector Accounting Standards);
• Knowledge of the application of laws, standards and policies of Government (Financial Administration Act, Applicable Tax rules (GST/HST, QST, VAT);
• Advanced knowledge of financial information systems, MS Excel, MS Word, Internet Explorer, Outlook, etc.;

Ability:

• Ability to analyze financial data for completeness and accuracy of amounts billed, and prepare journal entries for corrections and/or transfers of expenses for monthly variance reports;
• Ability to communicate with vendors and internal stakeholders regarding status of payments and receipt of invoices and ensure timely receipt of variance reports.
• Ability to audit amounts submitted for payments in accordance with NGC financial policies and procedures and delegated authorities;
• Analytical and problem solving skills;
• Ability to set priorities and meet deadlines;
• Demonstrated interpersonal skills, and requirement for strong communication skills to liaise with stakeholders;
• Attention to detail and superior organizational skills to handle large volume of paperwork.

Notice to Applicants: The Human Resources Department of the National Gallery of Canada, invites selected applicants for interviews by way of written communication via email as per the NGC Staffing Process. Should applicants opt to unsubscribe from receiving emails regarding employment in this organisation, please note that we will not be able to communicate with you to participate in the interview process. We encourage applicants to update their career profiles, ensure Email Communication Consent preferences are set to allow emails and check email junk/spam folders regularly.

We encourage applicants to update their career profiles, ensure Email Communication Consent preferences are set to allow emails and check email junk/spam folders regularly.



Condition of Employment

• Must meet the bilingual requirement to be invited to the interview process.
• Reliability Status - this factor is not used at the pre-selection stage.



Additional Information

• Temporary assignment with the possibility of an extension or becoming indeterminate.
• A variety of assessment tools may be used to assess candidates.
• The National Gallery of Canada is committed to having a skilled, diversified workforce reflective or Canadian Society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily their application if they are a woman, an Indigenous person, a person with a disability or a member of a visible minority group.
• The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.
• Candidates are entitled to participate in the selection process in the official language of their choice.






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