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Coordinator, Digitization & Digital Assets

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Job Summary

As Coordinator, Digitization and Digital Assets, the incumbent provides key support to the Manager, Digitization and Digital Assets and is responsible for the coordination and prioritization of all requests and functions of the Photographers.
The Coordinator prepares artworks for photography, including scheduling and occasionally personally responsible for the movement of artworks to and from the department’s temporary storage areas. The Coordinator ensures quality and efficiency in the creation of images of permanent collection artworks, loaned artworks, and pre-acquisition candidates for various departments within the Gallery. The Coordinator also ensures that rotations of artworks within the galleries are photographed, including time-based works of art, and exhibition installations. The inventory of all photographic materials, and of related equipment for various requirements, also falls within the scope of the position.
The Coordinator provides assistance with tracking of budgets and invoices related to the activities of the Digitization & Digital Assets team. The position regularly interfaces with the Art Documentation and Storage team within Collections & Loans, as well as NGC colleagues in Copyright, Technical Services, Web and Digital Media, and IT on digitization initiatives. The incumbent must understand the functioning of the Collections Management database (MimsyXG) and the Digital Asset Management System (Piction) in detail.

Main Duties

1. Overall coordination and prioritization of all requests and functions of the Photographers.
2. Coordinates the completion of requests for digitization of works of art.
4. Coordinates and/or carries out movement of artworks to and from the department
5. Responsible for the safe handling, movement, and preparation of works of art for photography.
6. Maintains the inventory of material and equipment for the section.
7. Supports and contributes to the financial costing & forecasting of departmental expenditures
8. Represents the Digitization team at various meetings and on committees and acts on behalf of the Manager as required



Requirements

Education:
Post-secondary degree or diploma in art history or museum studies OR an equivalent combination of 3 years or more of related work experience

Work Experience:
• 2 years minimum working knowledge of digital photography, particularly studio production and capturing artworks in situ and architectural spaces
• 2-3 years of experience handling complex, and often fragile, objects of various media and materials in a museum environment.
• 2 years of experience with some form of database knowledge including photographic file labeling conventions and storage, management, and retrieval of images for digital archives.
• Experience using a financial system, bookkeeping and variance reporting.

Abilities/Skills:
• Ability to safely handle fragile equipment manually, alone or with another person;
• Ability to work with minimal supervision and work well under pressure;
• Ability to work in an ever–changing environment that has multiple competing priorities;
• Excellent ability to evaluate internal requests, make recommendations, and ensure goals are achieved;
• Excellent organizational and analytical skills;
• Excellent interpersonal skills, initiative, judgement, integrity, reliability and team player with a positive attitude;

Notice to Applicants: The People, Culture and Belonging team of the National Gallery of Canada, invites selected applicants for interviews by way of written communication via email as per the NGC Staffing Process. Should applicants opt to unsubscribe from receiving emails regarding employment in this organization, please note that we will not be able to communicate with you to participate in the interview process. We encourage applicants to update their career profiles, ensure Email Communication Consent preferences are set to allow emails and check email junk/spam folders regularly.

We encourage applicants to update their career profiles, ensure Email Communication Consent preferences are set to allow emails and check email junk/spam folders regularly.



Condition of Employment

• Must meet the bilingual requirement to be invited to the interview process.
• Reliability Status - this factor is not used at the pre-selection stage.



Additional Information

• A variety of assessment tools may be used to assess candidates.
• The National Gallery of Canada is committed to having a skilled, diversified workforce reflective of Canadian Society. Applications are invited from all qualified candidates, including Indigenous peoples, women, people of any sexual orientation, gender identity or gender expression, racialized people, and people with disabilities.
• The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.
• Candidates are entitled to participate in the selection process in the official language of their choice.






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